Privacy Policy
Privacy Policy
Ultimate Event Productions is committed to protecting the privacy of your personal information.
Ultimate Event Productions will only use your personal information when it is necessary for us to deliver you a service or perform other necessary business functions and activities.
Ultimate Event Productions will not use or disclose your personal information for purposes unrelated to the services we provide, unless we first obtain your consent.
Ultimate Event Productions uses Event Plus as the event registration system click here to read their privacy policy.
Ultimate Event Productions will only collect personal information about you by lawful and fair means, and not in an unreasonably intrusive manner. It is Ultimate Event Productions usual practice to collect personal information [about you (and possibly about your family) directly from you (or from your authorised representative)], when you:
We only disclose personal information for the purposes for which it was given to us, or for purposes which are directly related to one of our functions or activities. We do not give it to anyone else unless one of the following applies:
Direct marketing
We are committed to compliance with all laws and requirements relating to the use of your personal information. We will only use or disclose your personal information for direct marketing purposes if you have provided your information for that purpose (and you would expect us to use the information for that purpose), or if you have provided consent for your information to be used in this way.
From time to time, we may contact you with information about products and services offered by us and our related entities and our business partners and sponsors, which we think may be of interest to you. When we contact you it may be by mail, telephone, email or SMS.
Where we use or disclose your personal information for the purpose of direct marketing, we will:
Ultimate Event Productions will only use your personal information when it is necessary for us to deliver you a service or perform other necessary business functions and activities.
Ultimate Event Productions will not use or disclose your personal information for purposes unrelated to the services we provide, unless we first obtain your consent.
Ultimate Event Productions uses Event Plus as the event registration system click here to read their privacy policy.
Ultimate Event Productions will only collect personal information about you by lawful and fair means, and not in an unreasonably intrusive manner. It is Ultimate Event Productions usual practice to collect personal information [about you (and possibly about your family) directly from you (or from your authorised representative)], when you:
- Registered for an event organised by Ultimate Event Productions through Event Plus
- complete a hard copy form;
- purchase goods or services from us;
- enter one of our competitions; or
- contacted us by telephone, via mail, email or online.
The types of personal information Ultimate Event Productions may collect includes (but is not limited to) your:
- name;
- date of birth;
- gender;
- residential address;
- email address;
- contact telephone numbers;
- medical conditions;
- emergency contact details
The nature of the information collected will depend on the purpose for which it is being collected.
If you provide us with information about any third party, you must obtain that person’s permission to give us the information and inform them that you have given the information to us.
We use your personal information for a variety of reasons including to:
If you provide us with information about any third party, you must obtain that person’s permission to give us the information and inform them that you have given the information to us.
We use your personal information for a variety of reasons including to:
- provide services and products to you;
- answer your inquiries and deliver customer service to you;
- meet our legal obligations.
Whilst you may opt not to provide us with your personal information, you should be aware that without this personal information, we may not be able to provide you with some of the services and/or products you are seeking.
In the course of conducting our business and providing our products and services to you, we may disclose your personal information.
If you are a registered athlete in an event your name, gender, age group, town, & country will be displayed on the publicly available start list and results.
In the course of conducting our business and providing our products and services to you, we may disclose your personal information.
If you are a registered athlete in an event your name, gender, age group, town, & country will be displayed on the publicly available start list and results.
We only disclose personal information for the purposes for which it was given to us, or for purposes which are directly related to one of our functions or activities. We do not give it to anyone else unless one of the following applies:
- you have consented to the disclosure;
- you would reasonably expect, or have been told, that your information is passed to those individuals, bodies or agencies; or
- it is otherwise required or authorised by law.
- We may disclose your personal information to:
- professional providers (such as the event medical provider);
- professional advisers (such as lawyers or auditors);
- payment systems operators and financial institutions;
- third party agents or contractors with whom we contract in the ordinary course of business;
- organisations authorised by Ultimate Event Productions to conduct promotional, research or marketing activities;
- upon lawful request from law enforcement agencies or government authorities; and
- any persons acting on your behalf including those persons nominated by you, executors, trustees and legal representatives.
Direct marketing
We are committed to compliance with all laws and requirements relating to the use of your personal information. We will only use or disclose your personal information for direct marketing purposes if you have provided your information for that purpose (and you would expect us to use the information for that purpose), or if you have provided consent for your information to be used in this way.
From time to time, we may contact you with information about products and services offered by us and our related entities and our business partners and sponsors, which we think may be of interest to you. When we contact you it may be by mail, telephone, email or SMS.
Where we use or disclose your personal information for the purpose of direct marketing, we will:
- allow you to request not to receive direct marketing communications (also known as ‘opting-out’); and
- comply with your request to ‘opt-out’ of receiving further communications within a reasonable timeframe.
Kathmandu Coast to Coast Training Competition Terms and Conditions
THE COMPETITION
Comment on the Polartec Competition Post on the Kathmandu Coast to Coast social channels and tag a friend between 12.01am (NZST) on Sunday, 19th January 2020 and 11.59pm (NZST) on Sunday, 26th January 2020 and be in to win 1 of 5 Kathmandu Zeolite Short Sleeve T-Shirt worth up to $89.98 NZD.
The prize: Kathmandu Zeolite Short Sleeve T-Shirt. There are five prizes available. For further prize details see PRIZE section below.
TERMS AND CONDITIONS
1. ‘THE COMPETITION’ runs from 12.01am (NZST) on Sunday, 19th January 2020 and 11.59pm (NZST) on Sunday, 26th January 2020 (Competition Period). Entries received by the Promoter after the end of the Competition Period shall not be eligible to take part in the Competition.
2. Kathmandu Limited (the Promoter or Kathmandu) reserves the right to cancel, terminate, modify or withdraw ‘THE COMPETITION’ at any time.
3. This is a game of skill. Chance plays no part in determining shortlisted Entrants or the winners. Each entry and Entrant will be individually judged on, amongst other things, creative merit and brand suitability. All judging decisions are as determined by the Promoter, in their absolute discretion. The Promoter's decision is final and no correspondence will be entered into. All entries must be the independent creation of the Entrant and must not have been copied or published previously in any format. An entry must not include photograph imagery or video of any person who is under the age of 18 years unless the Entrant has that person’s parent or guardian’s consent and, if the person is aged 13 or above, that person's consent.
HOW TO ENTER
4. Entrants must, during the Competition Period:
a. Comment on the Polartec Competition post explaining what they’re excited for in the Kathmandu Coast to Coast 2020 race on either Instagram or to The Kathmandu Coast to Coast Facebook page to be in the running; and
b. Tag a friend who is also competing; and
c. The comment must be entered into the Competition between 12.01am (NZST) on Sunday, 19th January 2020 and 11.59pm (NZST) on Sunday, 26th January 2020
5. Entrants can enter only once.
6. Judging will take place at the Promoter’s office, 223 Tuam Street, Christchurch Central, Christchurch, New Zealand, by no later than 12:00pm (NZST) on 27th January 2020 and the winners will be notified via a direct/private message or email no later than 29th January 2020 (“Winning Participant”).
If a Winning Participant does not collect, or forfeits, their prize by the dates stated above, or where the Promoter is unable to contact the Winning Participant by these date, the prize will be awarded to the next best shortlisted Entrant as determined by the judges. The new winner will be notified via a direct/private message or email from Kathmandu.
7. By entering this Competition, the Entrant consents to any information they submit being published on any Kathmandu online properties (including Kathmandu website, email campaigns, social media).
8. The Promoter may copy and edit an Entrant's entry and may use (or allow others to use) their name and entry (or an edited version of it) and any rights in relation to their entry, to publicise this Competition or for any other purpose. These rights are perpetual, royalty free, world-wide, irrevocable and transferable and entitle the Promoter to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the Entrant’s entry and any accompanying materials for such purposes. For example, the Promoter may publish all or any part of an Entrant's entry or any amended version of it. The Promoter may also decide not to publish an entry or to cease publication of an entry. By submitting a competition entry and any accompanying material, each Entrant hereby agrees to:
a. assign to the Promoter all of the Entrant’s intellectual property rights that subsist therein with full title guarantee; and
b. waive all moral rights, in and to the Entrant’s competition entry and otherwise arising in connection with the entry to which the Entrant may now or at any time in the future be entitled under the relevant legislation in the Entrant’s country from time to time in force anywhere in the world.
9. Entrants warrant that their entry does not breach any third party rights (for example, intellectual property rights) and that its use by the Promoter or any other person will not breach such rights nor otherwise breach any law (for example, it is not defamatory, in contempt of court or in breach of any privacy law). Entries must not be obscene, offensive, malicious, discriminatory, indecent or (in the Promoter's opinion) otherwise objectionable or inappropriate (for example they must not include language the Promoter deems offensive).
PRIZE
10. There are five (5) prizes available. The prize is a Kathmandu Zeolite Short Sleeve T-Shirt valued at $89.98 NZD. The total prize pool is valued at up to $449.90 NZD.
It is the responsibility of each Winning Participant to collect their prize at their preferred Kathmandu Store by the dates for collection stated in paragraph 7 above. The prize will not be sent to Winning Participants or delivered to any other alternate locations.
GENERAL
11. The prize cannot be on sold, transferred, gifted or exchanged and is the sole property of the winner.
12. The prize values are correct as at the date of preparing these Terms and Conditions and include any applicable GST. The Promoter is not responsible for any change in prize value. The winner agrees that if a prize is unavailable for any reason the Promoter may provide another item in its absolute discretion.
13. The Prize is not redeemable for cash.
ELIGIBILITY
14. Entry into ‘The Competition’ is available only to persons who are:
a. residents of Australia or New Zealand; and
b. aged over the age of 16 (and Entrants aged 16 or 17 must get approval from their parent/guardian before they enter); and
c. registered 1 day individual, 2 day individual, team or tandem competitor of the 2020 Kathmandu Coast to Coast; or
d. a registered Mountain Run competitor of the 2020 Kathmandu Coast to Coast.
15. Employees of the Promoter (and their immediate families) and its subsidiaries and related companies and any companies associated with this Competition (including but not limited to Trojan Holdings Limited, Ultimate Event Productions Limited and Coast to Coast) are not eligible to enter.
16. The decision to accept or reject an entry is at the Promoter’s sole discretion and no correspondence will be entered into.
17. Any entry that contains content that the Promoter, in its sole discretion, considers to be offensive, inappropriate or detrimental to any person or business in any way or that the Promoter considers, in its sole discretion, to infringe any intellectual property rights or other rights of any person, corporation or entity, will be considered ineligible.
18. Entrants can only enter in their own name or social media username.
19. The Promoter reserves the right to require the Entrant to produce (within the requested time) appropriate identification to the Promoter’s satisfaction at its sole discretion in order to confirm the Entrant’s identity or eligibility to enter and claim the prize , and any information submitted by the Entrant in connection with entering the Competition, before issuing the prize.
20. If any information required by the Promoter is not received by the Promoter (or its nominated agent) within the time period specified or an Entrant or entry has not been verified or validated to the Promoter’s satisfaction then the entry of that Entrant will be ineligible and deemed invalid.
21. Entrants must not:
a. tamper with the entry process;
b. engage in any conduct that may jeopardise the fair and proper conduct of the Competition;
c. act in a disruptive, annoying, threatening, abusive or harassing manner;
d. do anything that may diminish the good name or reputation of the Promoter or any of its related entities or of the agencies or companies associated with this Competition;
e. breach any law;
f. behave in a way that is otherwise inappropriate.
22. If an Entrant or their entry is deemed by the Promoter to breach these Terms and Conditions including if they are unable to collect the prize as specified, their entry may be discarded. Failure by the Promoter to enforce any of its rights at any stage does not waive those rights.
LIABILITY
23. The Promoter is not liable for entries, prize claims or correspondence that are misplaced, misdirected, delayed, lost, incomplete, illegible or incorrectly submitted.
24. Kathmandu and any other person or party associated with this Competition are not responsible for any problems, delays or technical malfunction of any telephone or network or lines, servers or providers, fax equipment, computer equipment, software, technical problems or traffic congestion on a network or a mobile network or any combination thereof, or any other technical failures including any damage to an Entrant’s or any other person’s fax equipment, mobile handset, computer or peripherals related to, or resulting from, participation in this Competition or the downloading of any materials related to this Competition.
25. Kathmandu and any other person or party associated with this Competition shall not be liable for any loss (including, without limitation, indirect or consequential loss), damage, personal injury or death which is suffered or sustained (including but not limited to that arising from any person’s negligence) in connection with the Competition or taking any prize or using any prize, except any liability prize giving that cannot be excluded by law (in which case that liability is limited to the minimum allowable by law).
26. Without limiting the previous paragraph, the Promoter and the agencies and companies associated with this Competition are not liable for any loss of, damage to or delay in delivery of prizes.
27. The Competition is in no way sponsored, endorsed or administered by, or associated with, Facebook. Each Entrant unconditionally and irrevocably releases and discharges Facebook from any and all liability in connection with the Competition.
OTHER
28. By entering into the Competition, the Entrant;
a. warrants that all information is true and correct. Incomplete, ineligible or incomprehensible entries will be deemed invalid;
b. acknowledges that Kathmandu is collecting the Entrant’s personal information, and such information will be handled in accordance with Kathmandu’s privacy policy. For a copy of the Kathmandu privacy policy, please visit our website at www.kathmandu.co.nz; and
c. agrees to participate in all promotional, public or marketing activity requested by the Promoter in connection with the Competition and delivery of the prize, including use of the prize and the winner’s image (including photograph or recording) for broadcast or publication in any medium, for an unlimited period of time without any notification, remuneration or compensation; and
d. is deemed to accept and agree to be bound by these terms and conditions.
29. The Promoter collects personal information about Entrants in order to conduct the Competition and administer the prize. If the personal information requested is not provided, a person may not be able to participate. The Promoter may also use Entrants' personal information to help improve its goods and services. The Promoter may share Entrants' personal information with the Promoter’s related companies, agents and contractors. The Promoter and its related companies may contact Entrants with special offers and marketing via any medium including mail, telephone and commercial electronic messages (including email and SMS). Entrants' personal information may be disclosed to recipients in countries such as Australia and New Zealand. The Promoter’s Privacy Policy states:
a. how a person can seek access to the personal information the Promoter holds and seek the correction of such information; and
b. how a person can complain about a breach of privacy and how the Promoter will deal with such a complaint.
30. The terms and conditions of the Competition are governed by and construed in accordance with the laws of New Zealand and the parties agree to submit to the exclusive jurisdiction of the Courts of New Zealand.
